Even though the upcoming generation rarely uses email as their choice of communication with their peers, it is still very much an integral part of the communication process in the business world.

Although I am no longer working in the “corporate” world, I am sure that things haven’t changed much since I left. I remember receiving “tons” of email every day and it never seemed to end. My email box was unfortunately the way (not with much choice) to manage my workload and my day to day tasks. Needless to say, it was daunting, unmanageable and an inefficient way to do business.

Tony Wright, a Seattle software developer of Rescue-Time, a program that tracks how users spend their time on the computer found that 38% of office workers’ time is spent on communication applications such as email. It is a well known fact that email is one of primary cause of information overload.

So how do you get yourself out from under all your email? (because you know it’s not going to go away any time soon!) Here are some tips from some specialists:

1. Turn off the alert noise. That can help you escape the addictive cycle of reflexively seeing whether something interesting came in.

2. Limit the number of times per day you check your email.

3. Use clear, informative subject lines.

4. Clear your in-box frequently and file emails into appropriate folders

5. Do not create too many folders.

6. Meet with your co-workers to discuss ways in which email traffic can be reduced for everyone in your work group. That may mean avoid sending nonessential messages, not sending “OK, thanks” notes that simply acknowledge receipt of message. Instead, pick up the phone or walk to your co-workers cubicle if need be.

7. Respect your co-workers time and attention.

8. Send yourself email as a to-do list.

9. Don’t publish your complete email address on blogs and other Web pages.

10. If all else fails, consider email bankruptcy. Send a form-letter apology to all correspondence and continue only with those who answer it.

As our next generation (such as my son and daughter) enter the work force, it will be very interesting to see how they handle and manage email correspondence. With the event of chat, instant messaging, social networking tools, etc. will they be the generation to change how we use email? And will the amount of emails sent and received decline?

It’ll be interesting to watch as businesses start to incorporate the next generation’s genre of communication tools (which is already happening today) and how it will or will not change how we use email today.

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